(1) All requests, petitions, and other correspondence to the board should be addressed to the Board of Personnel Appeals, P.O. Box 6518, Helena, MT 59604-6518.

(2) Any complaint, answer, petition or other document required or allowed to be filed with the board or served on a party may be filed or served by means of a telephonic facsimile communication device (fax) . The board fax number is (406) 444-7071.

(3) Filings with the board by fax are subject to the following conditions:

(a) a filing must conform with all applicable rules, except that only one copy of a document need be filed by fax even when multiple copies otherwise would be required;

(b) when a document is received after 5:00 p.m. mountain time, the date of filing of that document, for purposes of board rules, will be the date of the next regular work day;

(c) the original document and any copies must be received by the board within five days of the fax transmittal or the filing will not be recognized as timely; and

(d) the board's failure to receive a fax, for any reason, including but not limited to the unavailability or failure of fax equipment or transmission lines, does not excuse the late filing of documents.